Archiving Your Photos

There may be instances when you don't want to back up a catalog, but you want to make a copy of just the files themselves. The Archive command is the ticket. This command allows you to make a copy of your files (photos, video clips, and audio clips) and burn them onto a CD or DVD.

You might use the Archive command when you want to give a family member or friend a copy of a bunch of photos for him to use as he pleases, for example, to print or make his own creations. This is especially handy if the files are high resolution and large, and you don't want to (or can't) e-mail them. For more on resolution, see Chapter 3.

Or you may want to free up your hard drive by archiving the high-resolution originals of your photos onto a CD or DVD. Remember that Album lets you store your physical files offline (on media) as well as on your system. The Archive command actually has an offline option where the master files are burned to a CD or DVD, and a low-resolution proxy is saved to your hard drive. The master files are then deleted from your hard drive. The files still appear in the Photo Well, but now they have a CD icon on their thumbnails. If you try and make a creation or print an image whose master is offline, Album politely prompts you to insert the CD or DVD with that master.

Here's how to archive your files:

1. From the Photo Well, select the items you wish to archive.

If you don't select any items, all files in your catalog will be archived. Note that you cannot archive creations. If they are among the items selected, they will be listed in the "Items Not Archived" dialog box.

2. Choose FileO Archive.

3. Name your archive in the Archive Set Name text box.

4. If you want to delete the high-resolution photos from your hard drive after the archiving is done, select the Move items offline option.

You cannot use this option for video clips and audio clips.

5. Select the CD or DVD drive where you're burning the archive and click OK.

Album asks if you really want the items removed permanently from your computer or forever hold your peace.

Album does a quick analysis and lets you know how many disks are required for the archive. Album then directs you to insert a CD or DVD.

7. Click the Burn button.

As in most CD- or DVD-burning sessions, you have the option of verifying the disk. Even though it takes a couple additional minutes, I highly recommend verifying. Once in awhile the burning process hiccups, and the CD or DVD isn't burned properly. You don't want to find that out after you have mailed the media to your family member or friend or when you need the high-resolution image to make a print and the disk is corrupted, especially if you deleted the high-resolution original from your hard drive.

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