Backing up your catalog

Album's Backup command makes it quick and easy to back up your catalog and all the linked files — photos, video clips, and audio clips.

You can back up the catalog to another hard drive or external media such as a Zip disk, Jaz disk, CD, or DVD. The following steps give you all you need to know:

1. Choose FileO Backup.

The Missing Files Check Before Backup dialog box appears, as shown in Figure 7-5. This dialog box warns you that if you have moved the location of your files since you've imported them that Album may not be able to find them and therefore not include them in the backup.

Album backs up only your current catalog. If you have multiple catalogs, be sure to perform separate backups for all of them.

Figure 7-5:

Be sure to reconnect any files you have moved so they will be backed up properly.

Figure 7-5:

Be sure to reconnect any files you have moved so they will be backed up properly.

2. Click the Reconnect button in the dialog box.

In the Reconnect Missing Files dialog box, shown in Figure 7-6, a list of your missing files appears on the left, along with the file's thumbnail. If you don't have any missing files, proceed to Step 4.

3. Select a file and then locate the file's new location by clicking the Browse button on the right side of the dialog box. If it is a match, click the Reconnect button. Repeat this step until all files have been reconnected.

You also can view a thumbnail of the file you have located. The reconnected files are removed from the Missing Files list.

4. Click the Close button in the dialog box.

The Backup dialog box appears.

5. Select the hard drive or external media to which you want to back up your catalog.

Choose Burn onto a CD or DVD Disc to burn your backup catalog to a writeable CD or DVD. Or choose Specify Backup Drive and then choose the particular drive onto which you would like your backup. If you're backing up the files to external removable media such as a Zip or Jaz disk, choose the letter of the Zip or Jaz drive.

6. Select the type of backup you want.

Choose Full Backup to create a copy of the catalog, along with all the associated, linked files — photos, video clips, and audio clips. Choose Incremental Backup to make a copy of the catalog and any new or modified files since the last full or incremental backup.

8. If you selected Burn onto a CD or DVD Disc, follow the instructions presented to you. If you selected Specify Backup Drive, navigate to the specific location on your hard drive or external media you want your backup to reside (see Figure 7-7). You can, of course, also create a brand spanking new folder as well.

If you're performing an incremental backup, insert the media or locate the hard drive that has your last backup and follow the instructions presented to you on-screen. If your backup is too large, Album gives you a gentle heads up, and you can either insert new media or locate another hard drive if available.

Album informs you when the backup has been completed. That's it. Label your backup and keep it in a safe location. You are officially backed up and ready for computer crashes and any other unfortunate events.

Figure 7-6:

Be kind enough to show Album where you moved your photos, and it will reward you with a complete and accurate backup.

Figure 7-6:

Be kind enough to show Album where you moved your photos, and it will reward you with a complete and accurate backup.

Figure 7-7:

Specify the location you want your backup catalog and files to live.

Figure 7-7:

Specify the location you want your backup catalog and files to live.

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