Managing annotations

If you're a solo artist and the only approval of your work you need is your own, you may not have much reason to use the notes or audio annotation tools. Then again, you may be an easily distracted sort and find annotations a terrific way to remind yourself exactly what you're trying to accomplish in an image. And who's to say that your friends won't love being able to hear an audio clip of your dog Binky yapping at the vacuum cleaner when they view his picture in Acrobat?

Whether you're using annotations for fun or profit, use the following strategies to manage audio and text annotations:

♦ Use the Font and Size controls on the Options bar to change the font and type size in an open note.

♦ Click the Color icon to change the color of the icon and title bar for any new note you create. This option comes in handy if several people will be reviewing the image and putting in their two cents' worth. You can assign a different color to each author. To change the color of an existing note, open the note and click the Color icon. This time, you affect only the open note — other notes by the same author don't change.

♦ You can move and copy annotations between image windows. Just click the icon and use the Cut, Copy, and Paste commands as you do to move and copy any selection.

♦ If an icon blocks your view of the image, you can drag it out of the way. However, when you open the note, its window appears in the icon's original location. Drag the size box in the lower-right corner of an open note to shrink the window if necessary.

♦ Choose View ^ Show ^ Notes to toggle the display of annotation icons on and off. Alternatively, choose View ^ Hide All and View ^ Show All to hide and display icons and other interface elements such as selection marquees, guides, and so on.

♦ To delete a single annotation, click its icon and press Delete. Or right-click the icon and choose Delete Note. If you want to delete all annotations, choose Delete All Notes or click the Clear All button on the Options bar.

If you send out several copies of the same image for approval, you don't have to open each copy individually to read the annotations. Instead, open just one copy and then import the annotations from the other files. Choose File ^ Import ^ Annotations, select the files containing the annotations, and click Open. Photoshop gathers up all the annotations and dumps them into your open image.

Remember to save your image in the PDF or Photoshop 6 file format to retain annotations in a file. And if you're sending an annotated file to other people for viewing, tell them that they need to use Adobe Acrobat 4.0 or higher to access the annotations.

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