Recording file information

If you work for a stock agency or distribute your work by some other means, you may be interested in Photoshop's File ^ File Info command. Using this command, you can record captions, credits, bylines, photo location and date, copyright, and other information as prescribed by the Newspaper Association of America (NAA) and the International Press Telecommunications Council (IPTC). We're talking official worldwide guidelines here.

After you choose the File Info command, you see the six-paneled File Info dialog box, shown in Figure 3-20. You switch from one panel to another by pressing Ctrl+1 through Ctrl+6 or choosing the panel name from the Section pop-up menu. Alt+N and Alt+P also go to the next and previous panel, respectively. The first panel, the Caption panel, appears in Figure 3-20.

Although sprawling with options, this dialog box is pretty straightforward. For example, if you want to create a caption, travel to the Caption panel and enter your caption into the Caption option box, which can hold up to 2,000 characters. If you select Caption in the Page Setup dialog box, the caption appears underneath the image when you print it from Photoshop.

Figure 3-20: You can document your image in encyclopedic detail using the wealth of options in the File Info dialog box.

Figure 3-20: You can document your image in encyclopedic detail using the wealth of options in the File Info dialog box.

The Keywords panel enables you to enter a list of descriptive words that will help folks find the image if it's part of a large electronic library. Just enter the desired word and press Enter (or click the Add button) to add the keyword to the list. Or you can replace a word in the list by selecting it, entering a new word, and pressing Enter (or clicking Replace). Likewise, you can delete a selected keyword by clicking Delete. Browser utilities enable you to search images by keyword, as do some dedicated image servers.

The Categories panel may seem foreign to anyone who hasn't worked with a news service. Many large news services use a system of three-character categories to file and organize stories and photographs. If you're familiar with this system, you can enter the three-character code into the Category option box and even throw in a few supplemental categories up to 32 characters long. Finally, use the Urgency pop-up menu to specify the editorial timeliness of the photo. The High option tells editors around the world to hold the presses and holler for their copy boys. The Low option is for celebrity mug shots that can be tossed in the morgue to haul out only if the subject of the photograph decides to do something diverting, like lead police on a nail-biting tour of the Los Angeles freeway system.

The Copyright & URL panel enables you to add a copyright notice to your image. If you check the Mark as Copyrighted check box, a copyright symbol (©) will appear in the window title bar and in the preview box in the status bar along the bottom of the screen. This symbol tells people viewing the image they can go to the Copyright & URL panel to get more information about the owner of the image copyright.

You can also include the URL for your Web site, if you have one. Then, when folks have your image open in Photoshop, they can come to this panel and click the Go to URL button to launch their Web browsers and jump to the URL.


Because only people who open your image in Photoshop have access to the information in the File Info dialog box, you may want to embed a digital watermark into your image as well. Many watermarking programs exist, ranging from simple tools that merely imprint copyright data to those that build in protection features designed to prevent illegal downloading and reproduction of images. Photoshop provides a watermarking utility from Digimarc as a plug-in on the Filters menu; before using the plug-in, visit the Digimarc Web site ( to find out which, if any, of the Digimarc watermarking schemes best suits the type of work you do.

File information is only saved in file formats that support saving extra data with the file. This includes the native Photoshop (.psd) format, Encapsulated PostScript (.eps), PDF (.pdf), JPEG (.jpg), and TIFF (.tif). Because you cannot format the text in the File Info dialog box, it consumes little space on disk — 1 byte per character — meaning that you can fill in every option box without adding 1K.

You can also save the information from the File Info dialog box by clicking the Save button. Or open information saved to disk previously by clicking Load. To add the information from a saved file to the information you've already entered into the File Info dialog box, click the Append button.

Using the Actions palette, you can create an action that adds your specific copyright, byline, and URL to an image. After recording the action, you can automatically add the information to an entire folder of files using File ^ Automate ^ Batch. For more information on the Actions palette and Batch command, read the last half of Chapter B on this book's CD-ROM.

Understanding Adobe Photoshop Features You Will Use

Understanding Adobe Photoshop Features You Will Use

Adobe Photoshop can be a complex tool only because you can do so much with it, however for in this video series, we're going to keep it as simple as possible. In fact, in this video you'll see an overview of the few tools and Adobe Photoshop features we will use. When you see this video, you'll see how you can do so much with so few features, but you'll learn how to use them in depth in the future videos.

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